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Administrative Assistant

We are actively seeking an organized Administrative Assistant to provide comprehensive support to various departments. As a pivotal member of our team, you will collaborate closely with the HR Team and the Corporate Travel Manager in handling crucial tasks related to HR, Travel & Expense, and Fleet management. This role offers an exciting opportunity to work within a global environment, where your attention to detail and ability to prioritize tasks will be highly valued.

Waregem, Belgium

Job description


  • Support with implementation and execution of various bonus plans
  • Assist with the yearly Salary Process
  • Prepare HR reports for internal and external stakeholders
  • Aid in expat files
  • Support with monthly employee engagement survey
  • Maintain the new jobsite with testimonials, quality checks, …

Travel & Expense

  • Coordinate hotel bookings, taxi requests, and flight proposals
  • Assist in organizing seminars
  • Handle visa applications and travel insurances
  • Submit and reconcile expense notes


  • Manage monthly invoices bookings for fleet-related expenses
  • Update lease contracts in designated tools
  • Request parking cards for frequent travelers


Our ideal candidate …

  • Possesses a critical eye and exercises common sense
  • Demonstrates accuracy and punctuality in tasks
  • Maintains confidentiality and handles sensitive information discreetly
  • Fluent in English (both written and verbal)
  • Holds a graduate’s degree
  • Prior work experience is an asset, but we are willing to provide training for tasks where experience may be lacking
  • You are comfortable using SAP, O365, …

Our offer

  • Gross salary topped with fringe benefits
  • Flexible home office policy (2 days per week)
  • 8.5 Recuperation days
  • Fulltime or 4/5
  • International organization
  • Access to continuous learning and development opportunities
  • A culture emphasizing innovation, sustainability, and entrepreneurship

If the above appeals to you, we invite you to apply. Join us in shaping the future of BekaertDeslee!
We look forward to welcoming you soon!

Application form

Hello, I'm Kaylie Vanneste.

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